2. The pre-production
2.1 Determine the film design
The organisation starts with coordinating the design of the film between the customer and the producers. So the required amount of time and equipment can be calculated.
2.2 Creation of a shooting schedule
The film production writes a shooting schedule based on the screenplay. It forms the basis for the organisation. Detailed versions contain the daily planning and lay out, on which locations will be filmed, which props will be used and how much time will be needed.
2.3 Arranging locations
Depending on the budget and the structure of the film the selection of shooting locations is based on the information given by the client, evaluation of pictures, or after a visit of the locations by the director or producer.
2.4 Arranging equipment
Depending on the screenplay and budget the needed equpment is organized. Primarily this includes cameras and basic auxiliary equipment like tripods, monitors and memory cards, as well as light and sound equipment. Elaborate productions may require a dolly, a crane, or even an helicopter for aerial shots. The director decides what is needed.
2.5 Organizing the crew
On the basis of the shooting schedule the size of the staff will be determined and organized. Normally the film team contains at least one cinematographer and one editor. A more professional set needs an assistant. If important sound is recorded you need a sound technician and an additional gaffer for complex light situations. If actors and presenters are employed, a director and make-up artists will be necessary. The closer it gets to cinema standard, the more staff will be needed.
2.6 Selectinging speakers
In the pre-production stage you also select the voice-over artists and dubbing actors. A professional voice-over has become minmum standard for an image film.
2.7 Arranging props
In nearly every film you need properties, which have to be chosen and organized. That´s for example clean company clothing for the staff, helmets in safety-related environments, or forms and presentations for staged meetings.
2.8 Arranging travel and catering
Based the shooting schedule, the chosen locations and the crew size, journeys and the catering for the team on set can be arranged.Based the shooting schedule, the chosen locations and the crew size, journeys and the catering for the team on set can be arranged.
2.9 Selecting actors
The selection of the actors or presenters are coordinated with the client. The screenplay defines what profile of actor is needed. Depending on the budget, a selection can be based on pictures or showreels of the actors. A specific test shoot might be applicable for a high-end production. Extras are selected by means of pictures.
2.10 Organisation of the studio
For image films, trade fair films or commercials a studio is needed for elaborate and complex productions, or for the recording of presentations. Regular company films are shoot at the client’s locations or in real-life settings like offices or workshops.